Administrative Support Specialist
Company Name:
Department of Defense
U.S. Citizens and Current and Former Federal Civilian Employees Excepted Service Permanent Full Time
Department of Defense (DoD)
Defense Security Service
Mission Statement
On behalf of the Department of Defense and other U.S. Government Departments and Agencies, the Defense Security Service supports national security and the warfighter through our security oversight and education missions. DSS oversees the protection of U.S. and foreign classified information and technologies in the hands of industry under the National Industrial Security Program (NISP) and serves as the functional manager for the DoD security professional development program. We provide security education, training, and professional development services as the functional manager for the DoD security professional development program, and for other U.S. Government personnel and contractor employees, and representatives of foreign governments, as required.
This position is a Defense Civilian Intelligence Personnel System (DCIPS) position in the Excepted Service under 10 U.S.C. 1601. Department of Defense (DoD) components with DCIPS positions apply Veterans' Preference to preference eligible candidates as defined by Section 2108 of Title 5 U.S.C., in accordance with the procedures provided in DoD Instruction 1400.25, Volume 2005, DCIPS Employment and Placement. If you are a veteran claiming veterans' preference, as defined by section 2108 of Title 5 U.S.C., you must submit documents verifying your eligibility with your application package.
For more information .
Excepted Service includes all positions in the executive branch of the Federal Government which are specifically excepted from the competitive service by or pursuant to statute, by the President, or by the Office of Personnel Management, and which are not in the Senior Executive Service.
Selection under this appointment authority does not confer civil service competitive status.
WHO MAY BE CONSIDERED: This announcement is open to:
Title 10 (Public): Open to All U.S. Citizens. If you have never been a federal employee you would apply public.
Merit: Open to current and former Federal employees.
Must be a U.S. Citizen. Application materials must be received by 11:59PM EST on the closing date. This is a drug testing designated position. This is an Excepted Service position.
This position is located in the Operations and Administration Division, within the Center for Development of Security Excellence (CDSE) and reports to the Operations and Administration Manager in Linthicum, Maryland.
As aAdministrative Support Specialist you will be responsible for the following duties:
Facilitates tasks and procedures that ensure CSDE Operations and Administation functions are carreid out as effectively and effeciently as possible.
Examines request documents for propriety of accounting data, to include accounting classifications, job orders and ascertains the availability of funds.
Serves as organization's liason responsible for responding to inquiries from budget and project officiers regarding award dates and procedures for extending expiring funds and unliquidated balances.
Reviews manual and automated records in order to determine whether funds have been obligated, modified or cancelled, and follows up on overlong commitments.
Prepares Temporary Duty (TDY) cost estimates, analyzes and audit travel reimbursement voucher for accurarcy and propriety and screens and verifies receipts.
Serves as contracting officers representatives for contracts supporting organization
Facilitates records management, identifying requirements and ensuring the organization adheres to policies and procedures.
The experience described in your resume will be evaluated and screened based on the Office of Personnel Management's (OPMs) basic qualifications requirements. See: /#url=Group-Standards for OPM qualification standards,competencies and specialized experience needed to perform the duties of the position as described in the _MAJOR DUTIES_ _and_ _QUALIFICATIONS_ sections of this announcement byTuesday, January 20, 2015.
You must have Specialized Experience equivalent to the GS/GG-11 level in the Federal service (experience may have been gained in the private/military sector) giving the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position. Experience must be reflected in your resume.
Specialized experience required for this position is:
coordinates and facilitates administrative and operational services in support of the organization's mission to facilitate the delivery of security education and training products, encompasses timekeeper administration, financial management, contract administration, personnel and staffing support; facilities support, records management support, security services support, performance measures tracking and reporting, supply/logistics organization, property control, safety officer functions; Defense Travel System support and assisting with the facilitation of CDSE tasking actions and inquiries.
Specifically you will be evaluated on the following competencies:
1. Knowledge of a variety of administrative functions, princples, theories, concepts, practices, and techniques
2. Knowledge of DOD acquisition process, contract procedures and budget and expenditure tracking
3. Knowledge regarding the preparation and coordination of staff action packages and records management.
4. Ability to communicate orally and in writing
5. Knowledge of policies related to accounting, travel, procurement and related administrative operations
Substitution of education may not be used in lieu of specialized experience for this grade level.
WORK SCHEDULE: Full Time
OVERTIME: Occasionally TOUR OF DUTY: Flexible
PCS (Permanent Change of Station): Not Authorized
FAIR LABOR STANDARDS ACT (FLSA): Exempt
FINANCIAL DISCLOSURE: Not Required
TELEWORK ELIGIBILITY: This position is telework eligible SELECTIVE SERVICE REQUIREMENT: If you are a male born after December 31, 1959, and are at least 18 years of age, civil service employment (5 U.S.C. 3328) requires that you must be registered with the Selective Service System, unless you meet certain exemptions under Selective Service law. If you are required to register but knowingly and willfully fail to do so, you are ineligible for appointment by executive agencies of the Federal Government.
Other Notes: Applicants selected from this announcement may be required to serve a two-year trial period.
If selected, Federal employees currently serving in the competitive service must acknowledge that they will voluntarily leave the competitive service by accepting an offer of employment for a DCIPS excepted service positions.If selected, non-DCIPS candidates must acknowledge in writing that the position they have been selected for is in the excepted service and covered by DCIPS.
If selected for Federal employment, you will be required to complete a Declaration of Federal Employment, (OF-306), prior to being appointed to determine your suitability for Federal employment and to authorize a background check.
This position is subject to the DoD Drug Free Workplace Program. If you decline to take the drug test, it will be considered a declination for employment. The selectee must test negative for the presence of illegal drugs before placement in the position, and will be subject to random drug testing thereafter. If a determination of the use of illegal drugs is confirmed in this position or other testing designated positions in DoD, non-selection or disciplinary action, up to and including removal from Federal service, may result. All tentative selectees for this position will be required to undergo a urinalysis test to screen for illegal drug use prior to appointment and periodically thereafter.
All applicants must meet qualifications and eligibility criteria by the closing date of the announcement.
How You Will Be Evaluated: Once the application process is complete, a review of your application will be made to ensure you meet the job requirements. To determine if you are qualified for this job, a review of your resume and supporting documentation will be made and compared against your responses to the occupational questionnaire. The numeric rating you receive is based on your responses to the questionnaire. The score is a measure of the degree to which your background matches the knowledge, skills and abilities required of this position. If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, your score can and will be adjusted to more accurately reflect your abilities. Please follow all instructions carefully. Errors or omissions may affect your rating.
To apply for this position, you must provide a complete Application Package as described in REQUIRED DOCUMENTS.
Click 'Apply Online' to create an account or log in to your existing USAJOBS account.
1. Follow the prompts to complete the assessment questionnaire and upload required documents.
2. Please ensure you click the Submit My Answers button to submit your application.
3. Applications must be received by the closing date of the announcement to receive consideration.
To review the status of an application through USAJOBS:
1. Log into your USAJOBS account
2. Click Application Status within your profile to expand your application
3. Locate the job announcement and click the more information link under the Status column for this position. You will be routed to Application Manager. The Details tab displays by default. The Details tab displays comprehensive information about the selected Application Package including: assessment(s) and the status, supporting documents and their status, correspondence sent to you by the hiring agency, and your application processing status.
To fax supporting documents you are unable to upload, complete this cover page . Fax your documents to . You are highly encouraged to submit your application package and complete your assessment questionnaire on-line.
If you cannot apply online:
1. Click to view and print the assessment questionnaire View Occupational Questionnaire:View Occupational Questionnaire
2. Print this 1203FX form to provide your response to the assessment
3. Fax the completed 1203FX form along with any supporting documents to . Your 1203FX will serve as a cover page for your fax transmission.
R sum : If multiple resumes are submitted by an applicant, only the last resume submitted will be reviewed for the qualifications and referred for selection consideration if eligible.
Assessment Questionnaire
Current or former federal employees must provide an SF-50 showing series and grade.
PLEASE REVIEW the following LINK for additional documents you need to provide.
If you are claiming Veterans' Preference, you must submit supporting documents with your application package. These documents must provide acceptable documentation to verify: the type of preference claimed (i.e. 5 point, 10-point, etc.) and the character of the service (i.e. Honorable Discharge). A copy of your DD214, Certificate of Release or Discharge from Active Duty, Showing your Character of Service is required when claiming veterans preference. The member 4 copy of your DD214, Certificate of Release or Discharge from Active Duty, is preferable. If unable to verify Character of Service, you will not receive veterans preference. If claiming 10 point preference, you will need to submit a Standard Form 15 Application for 10-point Veterans' Preference, .
If selected, additional documentation may be required prior to appointment.
Once you successfully complete the application process, you will receive a notification of receipt. Your application package will be reviewed to ensure you meet the basic eligibility and qualifications requirements, and you will receive a notification. A review will be made of your online questionnaire and the documentation you submitted to support your responses. A list of qualified applicants will be created and sent to the selecting official. All applicants reviewed and/or referred will receive a notification letter.
The selecting official may choose to conduct interviews, and once the selection is made, you will receive a notification of the decision.
The Federal government offers a number of exceptional benefits to its employees. The following Web address is provided for your reference to explore the major benefits offered to most Federal employees:
VETERANS' PREFERENCE: Documentation intended to establish preference must be received by 11:59PM EST on Tuesday, January 20, 2015. Information on veterans' preference and other veteran entitlements can be found in the VetInfo
VETERANS PREFERENCE/CURRENT OR FORMER FEDERAL In accordance with DoD Instruction 1400.25, Volume 2005, veterans preference is not required to be applied when considering candidates with prior Federal competitive or excepted service who have completed a probationary or trial period and have not been separated for cause. Therefore, veterans preference will not be applied to applicants with current federal service, or former federal civilian service meeting the above criteria.
REEMPLOYED ANNUITANTS:
Individual with Financial Difficulty
If you are using part-time work to qualify for this position, be sure your resume reflects the beginning and ending dates of your employment and the number of hours you worked per week.
NOTE: If you submit a resume but no questionnaire, you cannot be considered for the position. If you submit a questionnaire but no resume, you cannot be considered for the position. Your application will be appropriately documented and you will be removed from further competition against this announcement.
REGARDING INTERVIEWS: Interviews may be required for this position. Accommodations may be made to conduct telephonic interviews to preclude travel hardships for applicants.
NOTE: Declining to be interviewed or failure to report for a scheduled interview will be considered as a declination for further consideration for employment against this vacancy.
This announcement may be used to fill additional vacancies.
In accordance with 5 CFR 2635.704, applications will not be accepted in a postage paid government envelope.
Deliberate attempts to falsify your application information, such as copying portions of this job announcement into your resume, may result in being removed from consideration for this position.
The Defense Security Service provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the point of contact for this job announcement. Your requests for reasonable accommodation will be addressed on a case-by-case basis. Estimated Salary: $20 to $28 per hour based on qualifications.
Department of Defense
U.S. Citizens and Current and Former Federal Civilian Employees Excepted Service Permanent Full Time
Department of Defense (DoD)
Defense Security Service
Mission Statement
On behalf of the Department of Defense and other U.S. Government Departments and Agencies, the Defense Security Service supports national security and the warfighter through our security oversight and education missions. DSS oversees the protection of U.S. and foreign classified information and technologies in the hands of industry under the National Industrial Security Program (NISP) and serves as the functional manager for the DoD security professional development program. We provide security education, training, and professional development services as the functional manager for the DoD security professional development program, and for other U.S. Government personnel and contractor employees, and representatives of foreign governments, as required.
This position is a Defense Civilian Intelligence Personnel System (DCIPS) position in the Excepted Service under 10 U.S.C. 1601. Department of Defense (DoD) components with DCIPS positions apply Veterans' Preference to preference eligible candidates as defined by Section 2108 of Title 5 U.S.C., in accordance with the procedures provided in DoD Instruction 1400.25, Volume 2005, DCIPS Employment and Placement. If you are a veteran claiming veterans' preference, as defined by section 2108 of Title 5 U.S.C., you must submit documents verifying your eligibility with your application package.
For more information .
Excepted Service includes all positions in the executive branch of the Federal Government which are specifically excepted from the competitive service by or pursuant to statute, by the President, or by the Office of Personnel Management, and which are not in the Senior Executive Service.
Selection under this appointment authority does not confer civil service competitive status.
WHO MAY BE CONSIDERED: This announcement is open to:
Title 10 (Public): Open to All U.S. Citizens. If you have never been a federal employee you would apply public.
Merit: Open to current and former Federal employees.
Must be a U.S. Citizen. Application materials must be received by 11:59PM EST on the closing date. This is a drug testing designated position. This is an Excepted Service position.
This position is located in the Operations and Administration Division, within the Center for Development of Security Excellence (CDSE) and reports to the Operations and Administration Manager in Linthicum, Maryland.
As aAdministrative Support Specialist you will be responsible for the following duties:
Facilitates tasks and procedures that ensure CSDE Operations and Administation functions are carreid out as effectively and effeciently as possible.
Examines request documents for propriety of accounting data, to include accounting classifications, job orders and ascertains the availability of funds.
Serves as organization's liason responsible for responding to inquiries from budget and project officiers regarding award dates and procedures for extending expiring funds and unliquidated balances.
Reviews manual and automated records in order to determine whether funds have been obligated, modified or cancelled, and follows up on overlong commitments.
Prepares Temporary Duty (TDY) cost estimates, analyzes and audit travel reimbursement voucher for accurarcy and propriety and screens and verifies receipts.
Serves as contracting officers representatives for contracts supporting organization
Facilitates records management, identifying requirements and ensuring the organization adheres to policies and procedures.
The experience described in your resume will be evaluated and screened based on the Office of Personnel Management's (OPMs) basic qualifications requirements. See: /#url=Group-Standards for OPM qualification standards,competencies and specialized experience needed to perform the duties of the position as described in the _MAJOR DUTIES_ _and_ _QUALIFICATIONS_ sections of this announcement byTuesday, January 20, 2015.
You must have Specialized Experience equivalent to the GS/GG-11 level in the Federal service (experience may have been gained in the private/military sector) giving the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position. Experience must be reflected in your resume.
Specialized experience required for this position is:
coordinates and facilitates administrative and operational services in support of the organization's mission to facilitate the delivery of security education and training products, encompasses timekeeper administration, financial management, contract administration, personnel and staffing support; facilities support, records management support, security services support, performance measures tracking and reporting, supply/logistics organization, property control, safety officer functions; Defense Travel System support and assisting with the facilitation of CDSE tasking actions and inquiries.
Specifically you will be evaluated on the following competencies:
1. Knowledge of a variety of administrative functions, princples, theories, concepts, practices, and techniques
2. Knowledge of DOD acquisition process, contract procedures and budget and expenditure tracking
3. Knowledge regarding the preparation and coordination of staff action packages and records management.
4. Ability to communicate orally and in writing
5. Knowledge of policies related to accounting, travel, procurement and related administrative operations
Substitution of education may not be used in lieu of specialized experience for this grade level.
WORK SCHEDULE: Full Time
OVERTIME: Occasionally TOUR OF DUTY: Flexible
PCS (Permanent Change of Station): Not Authorized
FAIR LABOR STANDARDS ACT (FLSA): Exempt
FINANCIAL DISCLOSURE: Not Required
TELEWORK ELIGIBILITY: This position is telework eligible SELECTIVE SERVICE REQUIREMENT: If you are a male born after December 31, 1959, and are at least 18 years of age, civil service employment (5 U.S.C. 3328) requires that you must be registered with the Selective Service System, unless you meet certain exemptions under Selective Service law. If you are required to register but knowingly and willfully fail to do so, you are ineligible for appointment by executive agencies of the Federal Government.
Other Notes: Applicants selected from this announcement may be required to serve a two-year trial period.
If selected, Federal employees currently serving in the competitive service must acknowledge that they will voluntarily leave the competitive service by accepting an offer of employment for a DCIPS excepted service positions.If selected, non-DCIPS candidates must acknowledge in writing that the position they have been selected for is in the excepted service and covered by DCIPS.
If selected for Federal employment, you will be required to complete a Declaration of Federal Employment, (OF-306), prior to being appointed to determine your suitability for Federal employment and to authorize a background check.
This position is subject to the DoD Drug Free Workplace Program. If you decline to take the drug test, it will be considered a declination for employment. The selectee must test negative for the presence of illegal drugs before placement in the position, and will be subject to random drug testing thereafter. If a determination of the use of illegal drugs is confirmed in this position or other testing designated positions in DoD, non-selection or disciplinary action, up to and including removal from Federal service, may result. All tentative selectees for this position will be required to undergo a urinalysis test to screen for illegal drug use prior to appointment and periodically thereafter.
All applicants must meet qualifications and eligibility criteria by the closing date of the announcement.
How You Will Be Evaluated: Once the application process is complete, a review of your application will be made to ensure you meet the job requirements. To determine if you are qualified for this job, a review of your resume and supporting documentation will be made and compared against your responses to the occupational questionnaire. The numeric rating you receive is based on your responses to the questionnaire. The score is a measure of the degree to which your background matches the knowledge, skills and abilities required of this position. If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, your score can and will be adjusted to more accurately reflect your abilities. Please follow all instructions carefully. Errors or omissions may affect your rating.
To apply for this position, you must provide a complete Application Package as described in REQUIRED DOCUMENTS.
Click 'Apply Online' to create an account or log in to your existing USAJOBS account.
1. Follow the prompts to complete the assessment questionnaire and upload required documents.
2. Please ensure you click the Submit My Answers button to submit your application.
3. Applications must be received by the closing date of the announcement to receive consideration.
To review the status of an application through USAJOBS:
1. Log into your USAJOBS account
2. Click Application Status within your profile to expand your application
3. Locate the job announcement and click the more information link under the Status column for this position. You will be routed to Application Manager. The Details tab displays by default. The Details tab displays comprehensive information about the selected Application Package including: assessment(s) and the status, supporting documents and their status, correspondence sent to you by the hiring agency, and your application processing status.
To fax supporting documents you are unable to upload, complete this cover page . Fax your documents to . You are highly encouraged to submit your application package and complete your assessment questionnaire on-line.
If you cannot apply online:
1. Click to view and print the assessment questionnaire View Occupational Questionnaire:View Occupational Questionnaire
2. Print this 1203FX form to provide your response to the assessment
3. Fax the completed 1203FX form along with any supporting documents to . Your 1203FX will serve as a cover page for your fax transmission.
R sum : If multiple resumes are submitted by an applicant, only the last resume submitted will be reviewed for the qualifications and referred for selection consideration if eligible.
Assessment Questionnaire
Current or former federal employees must provide an SF-50 showing series and grade.
PLEASE REVIEW the following LINK for additional documents you need to provide.
If you are claiming Veterans' Preference, you must submit supporting documents with your application package. These documents must provide acceptable documentation to verify: the type of preference claimed (i.e. 5 point, 10-point, etc.) and the character of the service (i.e. Honorable Discharge). A copy of your DD214, Certificate of Release or Discharge from Active Duty, Showing your Character of Service is required when claiming veterans preference. The member 4 copy of your DD214, Certificate of Release or Discharge from Active Duty, is preferable. If unable to verify Character of Service, you will not receive veterans preference. If claiming 10 point preference, you will need to submit a Standard Form 15 Application for 10-point Veterans' Preference, .
If selected, additional documentation may be required prior to appointment.
Once you successfully complete the application process, you will receive a notification of receipt. Your application package will be reviewed to ensure you meet the basic eligibility and qualifications requirements, and you will receive a notification. A review will be made of your online questionnaire and the documentation you submitted to support your responses. A list of qualified applicants will be created and sent to the selecting official. All applicants reviewed and/or referred will receive a notification letter.
The selecting official may choose to conduct interviews, and once the selection is made, you will receive a notification of the decision.
The Federal government offers a number of exceptional benefits to its employees. The following Web address is provided for your reference to explore the major benefits offered to most Federal employees:
VETERANS' PREFERENCE: Documentation intended to establish preference must be received by 11:59PM EST on Tuesday, January 20, 2015. Information on veterans' preference and other veteran entitlements can be found in the VetInfo
VETERANS PREFERENCE/CURRENT OR FORMER FEDERAL In accordance with DoD Instruction 1400.25, Volume 2005, veterans preference is not required to be applied when considering candidates with prior Federal competitive or excepted service who have completed a probationary or trial period and have not been separated for cause. Therefore, veterans preference will not be applied to applicants with current federal service, or former federal civilian service meeting the above criteria.
REEMPLOYED ANNUITANTS:
Individual with Financial Difficulty
If you are using part-time work to qualify for this position, be sure your resume reflects the beginning and ending dates of your employment and the number of hours you worked per week.
NOTE: If you submit a resume but no questionnaire, you cannot be considered for the position. If you submit a questionnaire but no resume, you cannot be considered for the position. Your application will be appropriately documented and you will be removed from further competition against this announcement.
REGARDING INTERVIEWS: Interviews may be required for this position. Accommodations may be made to conduct telephonic interviews to preclude travel hardships for applicants.
NOTE: Declining to be interviewed or failure to report for a scheduled interview will be considered as a declination for further consideration for employment against this vacancy.
This announcement may be used to fill additional vacancies.
In accordance with 5 CFR 2635.704, applications will not be accepted in a postage paid government envelope.
Deliberate attempts to falsify your application information, such as copying portions of this job announcement into your resume, may result in being removed from consideration for this position.
The Defense Security Service provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the point of contact for this job announcement. Your requests for reasonable accommodation will be addressed on a case-by-case basis. Estimated Salary: $20 to $28 per hour based on qualifications.
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